Openness and transparency our commitment

Openness and transparency

We are committed to being open and transparent; this is why we openly publish our documents so that you can see the way we operate. Being open and transparent is a key principle of good governance.

Regulation

Lincolnshire Housing Partnership is a charitable Community Benefit society registered under the Co-operative and Community Benefit Societies Act 2014. As a registered provider of social housing we are regulated by the Regulator for Social Housing and Homes England. We must comply with the Standards that together form the Regulatory Framework. We are also regulated by the FCA as a Community Benefit Society. HM Revenue and Customs make sure we comply with general charity law requirements.

All these regulators have various statutory requirements which Board must comply with rights of inspection and intervention in out dealings if we get things seriously wrong and we are obligated to supply prescribed information to them. You can read our last judgement or find out more information here.

Value for money

As a newly formed organisation in April 2018 we are presently working to finalising our Strategy for Value for Money

The Rules

The Rules of LHP are based on the National Housing Federation Model Rules 2015. The Rules are very similar to the Articles of a Company. They set out LHP’s charitable objects which are primarily founded on providing affordable homes for those in need for the benefit of the community. The Rules set out LHP’s powers for shareholders and the Board. There are detailed provisions dealing with the shareholders and holding general meetings. Each shareholder has a share worth £1 which does not attract interest or dividend. The Rules specify who is unable to be a shareholder and how shareholding ends. Rules relating to the Board sets out its composition, quorum, terms of office, meetings and declarations of interest amongst other matters.

There are also other provisions dealing with key roles such as the Chair and Chief Executive financial control and audit, and statutory and miscellaneous matters.

Standing Orders and Financial Regulations

Standing Orders and Financial Regulations are important parts of the Constitution and set out the strategic and operational management and decision making processes for the Board and its employees. They are the main constitutional and governance document which sit below the Rules. They set out the terms of reference of the Board and its committees and how meetings are conducted. They also provides the scheme of delegation of decision making, set out accountancy, audit standards and procedures and how contracts are to be procured. Without such a robust document we would be unlikely to meeting the regulators standards of governance or comply with legislation.

Corporate Plan

As a new entity formed from the merger of Shoreline Housing Partnership and Boston Mayflower, we are busy developing a new corporate plan together with ouir vision and values as an organisation.

Intra Group Agreement

The Intra Group agreement governs the relationships and dealing within the LHP Group Structure. These companies are Lincolnshire Housing Partnership as the parent company and its wholly owned subsidiaries: Shoreline Property Services, Humber Homes, Speedwell Homes and Boston Mayflower Finance Plc.

Probity Policy

LHP is committed to achieving the highest standards of probity and good governance in all its activities. We promote openness and transparency in all aspects of our work.
We are developing a probity policy which:

  • Ensures we comply with the law
  • Ensures we comply with the requirements of our regulators
  • Demonstrates the we follow best practice
  • Safeguards our reputation

Board member expenses policy

The board member expenses policy sets out the parameters which allow board members to claim expenses. These are to meet all reasonable expenditure for travel, accommodation and other expenses incurred by board members in connection with attendance at meetings with the board or committees of the board or general meetings or otherwise in connection with the discharge of their duties.

Recruitment and selection

We have a shareholders policy which sets out the way in which we appoint shareholders. Our Rules state that only a shareholder can be a Board member. It is through this policy that we renew our board membership. The policy sets out the criteria by which we will assess applications and how we will seek to identify and recruit the best candidates. It also covers effective planning for succession on the board..

Board members code of conduct

We have adopted the NHF Code of Conduct. The conduct of board members impacts directly on our public reputation. Proper conduct by the board can dictate how effectively our money and assets are managed. The board members code of conducts sets out board members’ responsibilities in respect of acceptable behaviour and accountability and therefore is important in setting the culture for LHP and the leadership role of the Board.

Access to information, confidentiality, Data Protection and GDPR

We have provisions dealing with access to information, confidentiality and GDPR/data protection which ensures that our board members and employees understand the need to manage and use the information we hold properly and lawfully. We uphold the basic rights of customers to access the information held about them and ensure that we meet our obligations under the GDPR/Data Protection Act and associated legislation and guidance to ensure confidentiality is maintain properly, particularly where we hold personal information about our customers.

Anti- Fraud and Corruption Policy

The anti-fraud and corruption policy sets out how we deal with the prevention of fraud and corruption and its detection and dealing effectively with it.

Bribery Act Policy

The bribery act policy explains our actions to deal with the Bribery Act 2010 and sets out what measures we have taken to avoid instances of bribery and corruption within our business activities and when contractors are acting on our behalf. There is a corporate risk if adequate measures are not in place to prevent and minimise acts which fall within the definition of bribery.

Transparency

As part of our commitment to openness and transparency, we publish:

  • Details of our principal advisors
  • Our senior managers pay
  • Our board members allowances and expenses
  • Our organisational structure (this is currently under review)

 

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