Openness and transparency
We are committed to being open and transparent; this is why we openly publish our documents so that you can see the way we operate. Being open and transparent is a key principle of good governance.
Lincolnshire Housing Partnership is a charitable Community Benefit society registered under the Co-operative and Community Benefit Societies Act 2014. As a registered provider of social housing we are regulated by the Regulator for Social Housing and Homes England. We must comply with the Standards that together form the Regulatory Framework. We are also regulated by the FCA as a Community Benefit Society. HM Revenue and Customs make sure we comply with general charity law requirements.
All these regulators have various statutory requirements which we must comply with. They have rights of inspection and intervention in our dealings if we get things seriously wrong and we are obligated to supply prescribed information to them. You can read our last judgement or find out more information here.
Value for money
Value for Money (VfM) is intrinsic to the delivery of our strategic priorities and this document sets out our approach to ensuring we make the best possible use of our resources in order to maximise the available investment to support each of our priorities and that each pound spent delivers the best outcomes for our tenants in delivery of our corporate plan.
The Rules of LHP are based on the National Housing Federation Model Rules 2015. The Rules are very similar to the Articles of a Company. They set out LHP’s charitable objects which are primarily founded on providing affordable homes for those in need for the benefit of the community. The Rules set out LHP’s powers for shareholders and the Board. There are detailed provisions dealing with the shareholders and holding general meetings. Each shareholder has a share worth £1 which does not attract interest or dividend. The Rules specify who is unable to be a shareholder and how shareholding ends. Rules relating to the Board sets out its composition, quorum, terms of office, meetings and declarations of interest amongst other matters.
There are also other provisions dealing with key roles such as the Chair and Chief Executive financial control and audit, and statutory and miscellaneous matters.
The Constitution sets out how LHP is governed and, in addition to the Rules, includes Standing Orders, Terms of Reference, Scheme of Delegation and Financial Regulations. These set out the strategic and operational management and decision making process for the Board, its Committees and employees. They are the main governance documents which sit below the Rules. They set out the terms of reference of the Board and its Committees and how meetings are conducted. They also provide the scheme of delegation of decision making to the Executive to deliver services in line with the Board’s set priorities.
The Financial Regulations set out LHP’s financial management controls including, accountancy, audit standards and procedures. The Regulations also govern how contracts are procured and managed in conjunction with Procurement Rules.
The Procurement Rules ensure that we secure VFM through appropriate levels of competition for goods and services we need to deliver our services. Without such robust documents we would be unlikely to meet the regulators standards of governance or comply with legislation.
As a new entity formed from the merger of Shoreline Housing Partnership and Boston Mayflower, we have now developed a new corporate plan together with our vision and values as an organisation.
Intra Group Agreement
The Intra Group agreement governs the relationships and dealing within the LHP Group Structure. These companies are Lincolnshire Housing Partnership as the parent company and its wholly owned subsidiaries: Shoreline Property Services, Humber Homes, Speedwell Homes and Boston Mayflower Finance Plc.
LHP is committed to achieving the highest standards of probity and good governance in all its activities. We promote openness and transparency in all aspects of our work.
We are developing a probity policy which:
Board member expenses policy
The board member expenses policy sets out the parameters which allow board members to claim expenses. These are to meet all reasonable expenditure for travel, accommodation and other expenses incurred by board members in connection with attendance at meetings with the board or committees of the board or general meetings or otherwise in connection with the discharge of their duties.
Recruitment and selection
We have a shareholders policy which sets out the way in which we appoint shareholders. Our Rules state that only a shareholder can be a Board member. It is through this policy that we renew our board membership. The policy sets out the criteria by which we will assess applications and how we will seek to identify and recruit the best candidates. It also covers effective planning for succession on the board..
Board members code of conduct
We have adopted the NHF Code of Conduct. The conduct of board members impacts directly on our public reputation. Proper conduct by the board can dictate how effectively our money and assets are managed. The board members code of conducts sets out board members’ responsibilities in respect of acceptable behaviour and accountability and therefore is important in setting the culture for LHP and the leadership role of the Board.
Access to information, confidentiality, Data Protection and GDPR
We have provisions dealing with access to information, confidentiality and GDPR/data protection which ensures that our board members and employees understand the need to manage and use the information we hold properly and lawfully. We uphold the basic rights of customers to access the information held about them and ensure that we meet our obligations under the GDPR/Data Protection Act and associated legislation and guidance to ensure confidentiality is maintain properly, particularly where we hold personal information about our customers.
Anti- Fraud and Corruption Policy
The anti-fraud and corruption policy sets out how we deal with the prevention of fraud and corruption and its detection and dealing effectively with it.
Bribery Act Policy
The bribery act policy explains our actions to deal with the Bribery Act 2010 and sets out what measures we have taken to avoid instances of bribery and corruption within our business activities and when contractors are acting on our behalf. There is a corporate risk if adequate measures are not in place to prevent and minimise acts which fall within the definition of bribery.
As part of our commitment to openness and transparency, we publish:
Lincolnshire Housing Partnership Limited registered as a charitable Community Benefit Society under the Co-operative and Community Benefit Societies Act 2014 with registered number: 7748. Data Protection registration number: ZA345449 Registered Office: Westgate Park, Charlton Street, Grimsby, North East Lincolnshire, DN31 1SQ