Complaints and compliments Tell us if you wish to compliment us, complain or make a suggestion

Whether you have a small problem or you want to make a formal complaint, say a thank you for a job well done or you have an idea for how we can make things better, let us know using our online form at the foot of the page.

Complaints

Sometimes things might go wrong. And when they do, we want to know. Please do not be afraid to express your concerns. This gives us the chance to review what has happened and where appropriate put things right and try to make sure is doesn’t happen again.

The way we handle complaints is changing from 1 January 2021. We’re committed to the Housing Ombudsman’s Complaints Handling Code.

As an organisation that puts the Customer First and promotes a culture of Listen, Act and Learn, we strive to investigate and resolve complaints swiftly and identify learning outcomes that will help drive positive change for our customers. These outcomes may identify where we may need to review our policies and procedures, any additional training that may be required or a change to the delivery of a service.

Some of the changes that we have made so far include:

Customer First Learning Specialist

We’ve introduced the role of Customer First Learning Specialist as an advocate for our customers who wish to give feedback through a complaint or praise. The role ensures that complaints are logged and investigated quickly as per our policies and processes, as well as offering support and guidance to LHP staff on how to investigate and respond to complaints. In addition, the Customer First Learning Specialist will work with all our service areas to implement the learning identified as part of any complaint investigations.

Customer First Training

We’ve provided Customer First training on the new processes and learning outcomes for 350 staff, in just six weeks!

Customer First Champions

We’re introducing Customer First Champions across the organisation to promote our Customer First approach within their service area

Updated documents

We’ve updated our policies related to complaints (you can download them by clicking the relevant link):

We’ve also overhauled our Customer Complaints Handbook and introduced the Customer First Complaints Handbook. We will soon be sending a copy of this to you through the post.

New email address

We’ve opened a dedicated Complaints email at complaints@lincolnshirehp.com

How we will communicate with you

We’re committed to reporting learning outcomes from complaints to you through our new Listen, Act and Learn graphics. We will do this monthly on this website and, going forward, in each edition of the Our House, Your Home magazine.

What does this mean for customers?

The changes to the process are outlined in the Customer First Complaints Handbook but they can be summarised as:

  • We will try to resolve your complaint as soon as we are made aware of any problems. Your complaint will be recorded immediately and thoroughly investigated to ensure we put things right.
  • You can still make a complaint in the usual fashion:

Listen, Act and Learn - Our Learning Outcomes

As a Customer First organisation, we're committed to a culture of Listen, Act and Learn. We will be regularly publishing our latest learning   outcomes to you on this page. Please see the graphic below for the latest examples of where we have taken your feedback and turned into a learning   outcome that can improve our service delivery in the future. We will also be making copies of these graphics available in our Our House, Your Home customer magazine.

 

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Complaints and compliments
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